How to Submit Your OSHA Data Electronically via the ITA Portal

Every year by March 2, certain employers must electronically submit their injury and illness data to OSHA through the Injury Tracking Application. The ITA has been live since January 2024, and the requirements have expanded significantly — some employers who previously only submitted Form 300A data must now submit detailed case-level data from Forms 300 and 301 as well.

OSHA does not send reminders. There is no letter in the mail telling you it is time to submit. The agency expects you to independently determine whether your establishment is covered and to submit on time. Missing the deadline does not make the requirement go away — you can still submit late through the end of the year, but a late submission can trigger a citation during an inspection.

Who Must Submit?

The electronic reporting requirements are based on the size and industry of each individual establishment — not the size of your company as a whole. An establishment is a single physical location where business is conducted. If your company has multiple locations, each one is evaluated separately.

There are two tiers of requirements:

Tier 1: Form 300A Only

You must submit Form 300A summary data if your establishment meets either of these criteria:

• Your establishment had 250 or more employees at any point during the previous calendar year and is not in an exempt low-risk industry (listed in Appendix A to Subpart B of 29 CFR Part 1904).
• Your establishment had 20 to 249 employees and is in a designated high-hazard industry listed in Appendix A to Subpart E of 29 CFR Part 1904.

Tier 2: Forms 300A, 300, and 301

Beginning with calendar year 2023 data (submitted in 2024), establishments with 100 or more employees in industries listed in Appendix B to Subpart E must also submit detailed case-level data from their OSHA 300 log and 301 incident reports. This is the expanded requirement that significantly increased the scope of electronic reporting.

What You Need Before You Start

Gather the following before logging into the ITA portal. Having everything ready will make the process significantly faster:

• Your completed OSHA Form 300A for the previous calendar year, including total hours worked by all employees, the number of recordable cases by category, and the total number of days away, restricted, or transferred.
• Your OSHA Form 300 log and Form 301 incident reports, if you are in a Tier 2 industry with 100 or more employees.
• Your establishment's NAICS code (the 6-digit industry classification code from your tax filing or BLS correspondence).
• Your establishment's physical address, legal company name, and peak employment count for the previous year.
• A Login.gov account. The ITA uses Login.gov for authentication — if you do not already have one, you will need to create it before you can access the portal.

Step-by-Step Submission Process

Step 1: Create or Access Your Account

Navigate to the ITA at osha.gov/injuryreporting. If you are a first-time user, you will need to create an account using Login.gov and then set up your establishment profile. If you submitted data last year, your account and establishment profile should still be active — just log in and verify that your establishment information is up to date.

Step 2: Set Up or Verify Your Establishment Profile

Each establishment needs its own profile in the ITA. Click "Create Establishment" for new locations or "View Establishment List" to access existing ones. The profile includes your company name, address, NAICS code, and employee count. Make sure this information is current — OSHA uses it to determine your reporting obligations and to match your data to industry benchmarks.

Step 3: Enter Your 300A Data

Select your establishment and click "Add 300A Data." The web form mirrors the fields on the paper 300A: total number of cases by classification, total days away and restricted/transferred, and total hours worked. Enter the numbers directly from your completed 300A. If you had zero recordable cases, you still must submit — enter zeros in all case fields.

Step 4: Enter 300/301 Data (If Required)

If your establishment is in a Tier 2 industry, click "Add or Edit 300/301 Data" and then "+Add 300/301 Data" to open the case entry form. You will enter each recordable case individually with details from your 300 log and 301 incident report: employee job title, date of injury, location, description, classification, and days counted. Employee names are submitted but are not published — OSHA redacts personally identifiable information before making data public.

Step 5: Submit

Once all data is entered, click "Submit Data." You will receive an on-screen confirmation and a follow-up email. For 300/301 data submitted via CSV upload, the system processes files at regular three-hour intervals and sends a separate email confirming whether your file was correctly formatted.

Common Submission Mistakes to Avoid

• Wrong NAICS code: Using the wrong industry classification can cause you to under-report (missing a required 300/301 submission) or over-report. Verify your code against your BLS correspondence or tax documents.
• Stale establishment profiles: If your employee count, address, or company name changed during the year, update the profile before submitting. OSHA now requires the legal company name on all submissions.
• Forgetting zero-case submissions: If you had no recordable cases, you must still submit 300A data with zeros. A missing submission is not the same as a zero-case submission.
• Waiting until March 2: The portal opens on January 2 each year. Submitting early avoids last-minute technical issues and gives you time to catch errors.
• Not keeping confirmation emails: Save your submission confirmation as proof of timely filing. If a question arises during an inspection, this documentation is your evidence.

What OSHA Does with Your Data

OSHA publishes most of the data submitted through the ITA on its public website. This means your establishment's injury and illness rates, case descriptions, and industry classification are publicly searchable. Employee names, dates of birth, and certain medical details are redacted, but the data is otherwise transparent.

OSHA uses this data to identify establishments and industries with elevated injury rates, which informs its targeting for programmed inspections. The agency has been explicit about this: the expanded 300/301 reporting requirement exists specifically to give OSHA better data for enforcement targeting. Accurate reporting is in your interest — if your data is wrong and makes your establishment look more dangerous than it is, you could end up on an inspection list unnecessarily.

A Note for Small Employers

If your establishment has fewer than 20 employees, or if you are in an exempt low-risk industry regardless of size, you are generally not required to submit data through the ITA. However, you are still required to maintain OSHA 300, 300A, and 301 records internally unless your establishment is fully exempt from recordkeeping under Subpart B.

Even if you are not required to submit electronically, OSHA can still request your records during an inspection or through a written data collection request. Keeping your records accurate and accessible is not optional just because you are below the electronic reporting threshold.